How To Archive Emails In Microsoft Outlook


But you’re not sure how to archive emails in Microsoft Outlook.Here is a step-by-step instruction manual for you.

Email archiving is a function that practically every email service provider offers.It enables users to move their emails to a different folder from the inbox.While it does help users clean out their inbox, it also gives them the option to hide or save emails for a time when they might need them later.

So, for those who are new to Microsoft Outlook, the following is a step-by-step tutorial on how to archive emails in Outlook:

How to archive emails in Outlook via web

Step 1: Open and log in to your email account.

Step 2: Click the folder on the left where the emails are located.

Step 3: Select the emails you want to archive from the right pane.

Step 4: Click the option Archive in the top menu bar.

How to archive emails in Outlook automatically

Step 1: Open Outlook app on your desktop.

Step 2: Click File at the top, and select Options from the left sidebar.

Step 3: Click the Advanced option on the left side.

Step 4: Under Auto Archive on the right pane, click the Auto Archive Settings button.

Step 5: Tick Run Auto Archive every n days option at the top and specify how often to run Auto Archive.

Step 6: In the Default folder settings for archiving section, select when an item should be archived.

Step 7: Click Browse and select the destination folder for your archive file. You only need to do this if you don’t like the default folder.

Step 8: Click OK in the bottom to save your changes.

How to archive emails in Outlook manually

Step 1: Open Outlook on your desktop.

Step 2: Click File option in the top-left corner of Outlook’s desktop app.

Step 3: Select the Info tab on the left.

Step 4: Click the down arrow icon for Tools and select Clean Up Old Items.

Step 5: A dialog box will appear.

Step 6: Click the Archive this folder and all subfolders option, and choose the folder you want to archive.

Step 7: Choose the age of your items using the calendar option under Archive items older than.

Step 8: Click Browse and choose the folder where you want to save your Outlook archive file.

Step 9: Click OK at the bottom.

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